Posted December 11, 2014 by Adam Hofmann

It is the desire of every host, event manager, and even couples getting married for their event to run smoothly. If changes are necessary, it’s ideal to keep them at a minimum and not alter the perceived flow of things. With event photography, there are certain things that you can do to ensure that you get the best results from your photographer. The kind of decisions you make depends on the quality of output you require. Here are 5 ways to make sure your event photography goes smoothly.

5 Ways to Make Your Event Photography Go Smoothly

Event photography by Adam Sternberg

1. Get a professional event photographer

Sure, you can hire Uncle Larry who picked up photography 2 weeks ago, or your cousin Sally who takes awesome photos of flowers – but can they meet the requirements you need in terms of photo output? If your friends or relatives have the right credentials or enough experience for what you need, consider them. Otherwise, getting a professional event photographer is your safest bet since they are already experienced with events and how to deal with specific requirements.

5 Ways to Make Your Event Photography Go Smoothly

Event photography by Adam Sternberg

2. Communicate your expectations

Coordinate your needs and communicate with your photographer about your expectations before, during, and after the event. If you want the photos delivered in a certain way, then make sure to discuss it with your photographer. If you want them to be there at a certain time, work in a certain way, or you have requests, tell them straight away. Some requests may incur added costs, but at the very least, you’ll know ahead of time.

5 Ways to Make Your Event Photography Go Smoothly

Event Photography by Sphereographic

3. Secure required permits and fees

There are venues that are strict and have certain restrictions when it comes to photography. These places usually require permits to shoot. Even if you rented out a place, make sure that it is photography friendly or, at the very least, you are able to obtain permission to hold photography sessions there. Secure your permit days or weeks before the event or even upon booking the venue. If this is part of the photographer’s services, coordinate this with your photographer ahead of time. Make sure your photographers have free access to enter and shoot at the venue.

5 Ways to Make Your Event Photography Go Smoothly

Event Photography by Roy Caratozzolo

4. Decide if you need a second or third photographer

Depending on your output requirement or your need for event documentation, plan your event photography well by assessing if you need a second shooter. One photographer can only do so much; having two or more gives you assurance that more moments are captured because two shooters are definitely better than one. When you’re anticipating a ton of people at your party, check to see how many photographers you actually need. There are events where simultaneous activities are happening and you want all of these events to be captured. Having more than one photographer is advantageous in this situation.

5 Ways to Make Your Event Photography Go Smoothly

Event Photography by Sphereographic

5. Consider your photographer’s needs

Like any type of job, the right resources should be provided to your photographer to ensure that tasks are executed with ease. Creating shot lists, providing copies of your program, and assigning a staff to assist photographers for any special requests you need are just some of the things you can do to ensure that your photographer is well informed. And since your photographers also have physiological needs, make sure your schedule isn’t too tight that bladder breaks aren’t impossible. Feeding your photographer is also something you should think about. The last thing you want to have is a grumpy, hungry photographer.

About Adam Hofmann

Adam is the Head of Marketing for SmartShoot. He looks after all things content marketing, SEO, social media, customer acquisition and growth. When he's not geeking out at the office, he's off on adventures taking photographs of the world.

Keep in touch: @smartshootinc

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